A Brief History of Copiers

Business Copier Lease- why your Business Needs them

There are many tasks that a business copier can do most of which are essential tasks of every organization like printing, scanning, and faxing. Even though a copier is a vital and basic necessity for many business processes, small and medium organizations may not be able to afford it, as they may have many other needs for which their capital can be used.

It therefore becomes more economical to go for the option of business copier leasing. If an organization buys a machine, they end up stuck with it for long since buying a new or advanced machine requires the company to spend more money. But in leasing, you can get the most advanced tool for use where you pay for purchasing and using the equipment in monthly installments for a period provided by the lessor. Towards the end of the period, you can pay the remaining amount and purchase the product you have been using. The lease plans that cover the service and maintenance offer you with the best way of improving your organization’s infrastructure.

Copier Leasing- Things to Note
Many of the copier leases will charge on a volume basis. Be sure you have an accurate idea of the amount you produce monthly so as to weigh if leasing is the most suitable method for you. Ask your vendor about a minimum copy requirement too , if they are charging on volume, they may require a base number of copies each month.
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Although the maintenance is part of the lease, toner is not. Toner cartridges are expensive so be sure to include estimated costs for replacements in your budget. If you have a clear idea of the number of copies produced every month; you can be able to forecast.
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Parts may not always be included in the maintenance agreement. You need to be in the clear of what is covered and what is not. Also, check whether the lease company provides emergency repairs, the cost and when they are provided.

Make sure that you can get a replacement copier if yours goes down. You can’t afford to go for long without a copier.

The Benefits of Copier Leasing for Businesses
Copier leasing allows a company to avoid significant money expenditure which frees up cash for needs that are more pressing

The ownership of the machine is of secondary importance especially when you consider the rate at which IT equipment depreciates. When a copier and printer are connected, the return on investment is from its output, not the hardware. When you view it in this way; leasing often makes sense than buying.

The costs for both the lease and maintenance contract are fixed, meaning you know your monthly budget well in advance.